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Tuesday, 5/14/2024

Minutes >

WGA PTO General Meeting Board 

Tuesday, 5/14/2024 | 4:00pm | In-Person & Online


In Attendance: 

  • Board Members: 

    • President- Melissa Mundt

    • VP – Kay Machado

    • Treasurer - Janine Torres

    • Secretary – Biray Seitz

 

  • Staff Members:

    • Principal: n/a

    • Asst. Principal: Mr. Tuttle

    • Teachers: Mrs. Leigh, Mrs. Delci


Online attendees = 4

On-site attendees = 5


Meeting brought to order by Melissa Mundt at 4:05pm


President's Welcome 


  • Thank you for coming. We had another successful year with a lot of great events and community participation


Past Events

  • 4/12 Spring Jamboree - Great

    • We liked the DJ (versus last year when we had the band)

  • 5/6 - 5/10 Teacher Appreciation Week

    • Mrs. Leigh/Delci re-itertated their appreciation. “THANK YOU THANK YOU we felt like royalty!”


Upcoming Events

  • 5/16 Volunteer Breakfast - 7:45am-8:45am in the MPR. We had volunteers on campus almost every day of the year, which is amazing! Please tell anyone you know who volunteered to come join us!

  • 5/21 WOW “Wonders of Weinberg”

  • 5/23 Last Day and early dismissal @ 11:10am

    • Jen’s good-bye

    • 6th grade clap out


President’s Report

  • Just had elections - votes closed 5/3

  • Introduce the new 2024-25 PTO Executive Board and team

    • President - Melissa Mundt (returning)

    • VP - Kay Machado (returning)

    • Secretary - Gwen Ladsen (new)

    • Co-Treasurer - Janine Torres

    • Co-Treasurer - Looking for another support to help with role.

  • Volunteer coordinator - Tayra Rodriguez (returning)

  • Marketing - would love help with communication/social media

  • Book Fairs - Shannon Zajac (returning)

  • Hospitality - Megan DiSanto (returning)

  • Events - Julie Ray (changing roles from Community) 

  • CAT - Erin Wilkins / Apple Lahey (returning)

  • If you’re interested in being a member of any of the committees, please reach out to wgapto@gmail.com 


Vice President’s Report

  • Book Fair Feedback

    • Literati vs Scholastic vs PBC?

    • The profits are roughly the same, but the quality and options are different (for instance, Literati offers less knick-knacks than Scholastic, etc.)

    • Question (parent): Do we need 2 bookfairs? Answer: Library doesn’t have a budget from the district, book fairs are the primary fundraising source. Question (follow-up): can we take money from the other PTO fundraisers (i.e. CAT)Answer (follow-up): Yes, and we did. We did dedicate funds from other fundraisers and added nearly ~2000 books to the library this year.

    • Comment (parent): Volunteering went really smoothly across the bookfairs

    • Considerations: Should we do Literati in the fall vs. spring? Phoenix has also cash-only/credit option, as well.

    • Comment (parent - online): I thought they were both good. I feel like the spring one had less options for my child’s reading level. It seemed more like higher level of kinder level books. 

    • Comment (Teacher/Delci): Liked that you can purchase books (eWallet) - suggestion putting the trinkets behind something



Treasurer’s Report

  • A copy of the budget was presented to members in attendance (along with bank statements) - CLICK HERE TO VIEW BUDGET

  • We are in the process of revamping the budget for next year.

  • Overview, we started the year with more than expected.

    • REVENUE

      • CAT raised much more than expected ($75k)

      • Urban Air (Back to school $$ has not given us our check)

      • Spirit Gear (successful fundraisers between the personalized tumblers, State48 shirts, and online sales)

      • Book Fair - came in over our goal

      • Harkins (under goal, but this isn’t a major fundraiser for us)

      • Movie Night (Student Leadership is taking over next year… so this line item might go away next year)

    • EXPENSES

      • CAT came in under budget 

      • Book fair (numbers doesn’t look right, will need to review this total again and update)

      • Field Day came in over budget due to food purchases (i.e., otter pops, granola bar, water slide)

      • Small grants - We still have some money to spend this year for teachers/school

      • Classroom support - Sue sending reminder to teachers to spend their allocated $250 that was given to them

        • Reminder: These funds do not carry over to the next year

      • Gilbert Day’s Parade - didn’t use funds (missed cut off date and didn’t participate)

      • Game Night (Student Leadership took over concession sales so no PTO monies were used for this event)

  • Student Leadership line item may go away (they are doing their own budget)

  • Hospitality - under budget, but more expenses are still coming in, but we do not expect to go over

  • Student Welfare - no monies spent, but this is a line item we keep, as needed

  • Principal’s Fund - we may also add a “Sue’s Fund”


  • CSB Fees

    • This line item accounts for the money allocated to our parent organization

    • CSB is the org that keep non-profit status eligible, they file our taxes (and all the other boosters and PTO under the CUSD umbrella), they audit our budget, etc.

    • They take a % of the $$$ our PTO makes

  • So, why do we have so much money leftover at the end of the year?

    • Larger items are still pending

      • 9$k of books

      • Garden stuff

      • 3-6th Jen wants 3D printers for every 3-6th grade classroom that currently doesn’t have one.

    • We usually vote on the budget by the end of the year, but we won’t this year because…

      • the new board will be completely revamping the budget over the summer to include things like…

        • line item for recurring Tech costs (subscriptions)

        • Slush funds for grade-level, specials

        • REQUEST (Mrs. Leigh) - can there be a consideration for a line item for recurring for garden?

      • the new board will get more input from new principal

  • Next year, we will also be creating an Amazon account which will save some of the logistical complications


Secretary’s Report

  • Subscribe to website (create an account so you can subscribe to our announcements

  • Subscribe to our social channels

  • Stay connected over the summer 


Committee Reports

  • None.


Principal’s Report

  • None.


Q&A

  • No questions


Close Meeting: Meeting adjourned by Melissa Mundt at 4:44pm



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